Google Docs Shortcuts & Gemini AI Guide: The Ultimate Cheat Sheet (PDF)

Google Docs has evolved from a simple word processor into a powerful Smart Canvas. In 2026, features like Pageless Mode, Smart Chips, and Gemini AI allow you to build interactive documents that connect people, data, and workflows.

Whether you are formatting a manuscript, managing a team project, or rewriting content with AI, speed is your competitive advantage.

This guide covers the essential shortcuts to help you master Google Docs without touching your mouse.

Stuck on a formatting issue? Contact us here or leave a comment below.

Download the Google Docs Shortcuts Cheat Sheet

---

Useful Google Docs Shortcuts (Desktop)

These shortcuts work in the browser-based Google Docs editor. Use them to write and format without interruption.

✏️ Formatting & Editing

Shortcut	Action
Ctrl + B / I / U	Bold / Italic / Underline selected text.
Ctrl + Alt + 0–6	Apply Heading Styles (0 is Normal Text, 1-6 are Headings).
Ctrl + Shift + 8 / 7	Toggle Bulleted List / Numbered List.
Ctrl + \	Clear Formatting (remove bold, font changes, etc).

🧭 Navigation & Tools

Shortcut	Action
Ctrl + K	Insert or Edit a Hyperlink.
Ctrl + Shift + C	Open Word Count dialog box.
Ctrl + Alt + M	Insert a Comment on the selection.
Ctrl + Shift + Y	Define selected word (Dictionary tool).
Ctrl + Shift + F	Compact Mode (Hides the menu bar for focus).
Ctrl + /	Show all keyboard shortcuts.

🧩 Smart Canvas & Collaboration

In 2026, Docs is more than text. Use these keys to insert “Smart Chips” for people, dates, and files.

Shortcut	Action
@ (Shift + 2)	The “Everything” Key: Insert People, Files, Dates, Dropdowns, and Building Blocks.
Tab	Autocomplete: Accept Gemini or Smart Compose suggestions instantly.

Gemini AI in Google Docs

Gemini is now built into Google Docs, acting as your editor-in-chief. Here is how to use it:

• Help Me Write: Click the ✨ icon or type @help me write to open the Gemini prompt. Use it to generate outlines, blog intros, or formal letters.
• Prompt Examples:
  • “Write a professional email requesting a project extension.”
  • “Summarize this 10-page document into 3 bullet points.”
  • “Rewrite this paragraph to sound more casual and friendly.”
• Refine & Polish: Highlight any text and right-click (or click the pen icon) to see options like Shorten, Elaborate, Bulletize, Summarize, or Change Tone.

Google Docs on Mobile (iOS & Android)

Creating content on the go? Here are the best ways to speed up mobile editing.

📱 iOS Shortcuts (iPad/iPhone with Keyboard)

Using a Bluetooth keyboard with your iPad or iPhone? These shortcuts work great in the Google Docs app:

• ⌘ + B / I / U: Bold / Italic / Underline
• ⌘ + Option + M: Insert comment
• ⌘ + Shift + E: Center align
• ⌘ + Shift + J: Justify
• ⌘ + Option + 1–6: Apply heading styles
• ⌘ + Shift + . / , : Increase / Decrease font size

🤖 Android Productivity

While Android doesn’t support full keyboard shortcuts natively, you can still boost productivity with:

• Voice Typing: Tap the microphone icon on Gboard to dictate text.
• Gemini Integration: Tap the ✨ icon to “Summarize this section” or “Make this text more persuasive” while on the move.
• Stylus Gestures: On supported tablets, scribble over text to delete it or circle it to select it instantly.

---

Want more cheat sheets and productivity guides?

• Gmail Shortcuts + Gemini AI Tools
• How to Draft a Google Calendar Event Directly in Docs
• Useful ChromeOS Crosh Shell Commands Cheat Sheet
• Google Sheets Shortcuts + Gemini AI Tools
• Google Forms Shortcuts + Gemini AI Tools
• Google Drive Shortcuts + Gemini AI Tools
• Google Slides Shortcuts + Gemini AI Tools
• Google Calendar Shortcuts + Gemini AI Tools

Each guide includes mobile tips, Gemini AI usage, and a free downloadable cheat sheet.