Google Calendar Shortcuts & Gemini AI Guide: The Ultimate Cheat Sheet (PDF)

Google Calendar is more than just a scheduling tool; it is your personal productivity engine. In 2026, with Gemini AI integrated directly into your schedule, you can plan weeks, manage tasks, and book appointments without getting lost in menus.

Whether you are blocking time for deep work, managing a team schedule, or setting up client booking pages, speed is key.

This guide covers the essential shortcuts to help you navigate your week 10x faster.

Need to sync Calendar with your Mac? Read our sync guide here.

 

Download the Google Calendar Shortcuts Cheat Sheet

---

Useful Google Calendar Shortcuts (Desktop)

These shortcuts work in the browser. Note: You must enable shortcuts in Settings > Keyboard Shortcuts (or press ?) first.

📆 Navigation & Views

Shortcut	Action
1 / 2 / 3	Switch View: Day / Week / Month (or use keys D, W, M).
4 / 5	Switch View: Custom (4-Day) / Schedule (Agenda).
T	Jump to Today.
K / J (or P / N)	Previous Date Range / Next Date Range.
G	Go to Date: Opens a box to type any date (e.g., “Dec 25”).
/ (Forward Slash)	Search: Immediately focus the search bar.

✏️ Event Management

Shortcut	Action
C	Create Event: Opens the full event creator.
Q	Quick Add: Add via text (e.g., “Lunch with Sam 1pm”).
E	Edit Event: Open details for selected event.
Backspace / Delete	Delete selected event.
Z	Undo: Accidental delete? Press Z instantly.
S	Settings: Open the Calendar settings page.

📅 Appointment Schedules (Booking Pages)

If you use Google Calendar for client bookings, these features replace the old “Appointment Slots.”

• Create Booking Page: Click the “Create” button and select Appointment Schedule. This creates a shareable link where people can book time with you.
• Buffer Time: You can now auto-add 15 minutes of “buffer” between meetings so you never run back-to-back.

Gemini AI in Google Calendar

 

Gemini is your new executive assistant. You can interact with it via the Gmail sidebar or the Gemini app on mobile to manage your schedule naturally.

Goal	Gemini Prompt
Find Open Slots	“When is the next 1-hour slot I have free for a team sync next week?”
Context Scheduling	“Schedule a 30-minute lunch with Alex on Tuesday at noon. Send the invite to [email].”
Inbox to Calendar	(In Gmail) “Create a calendar event based on this email thread. Use the details from the flight confirmation.”
Daily Briefing	“Summarize my schedule for today. Do I have any conflicting meetings?”

Google Calendar on Mobile

While mobile apps lack keyboard shortcuts, 2026 updates have made gestures and widgets incredibly powerful.

---

Want more cheat sheets and productivity guides?

• Gmail Shortcuts + Gemini AI Tools
• How to Draft a Google Calendar Event Directly in Docs
• Google Docs Shortcuts + Gemini AI Tools
• Google Sheets Shortcuts + Gemini AI Tools
• Google Forms Shortcuts + Gemini AI Tools
• Google Drive Shortcuts + Gemini AI Tools
• Google Slides Shortcuts + Gemini AI Tools

Each guide includes mobile tips, Gemini AI usage, and a free downloadable cheat sheet.